The Customer's attention is particularly drawn to the provisions of clause 12 (Limitation of liability).
Business Day: a day other than a Saturday, Sunday or public holiday in England, when banks in London are open for business.
Commencement Date: has the meaning given in clause 2.2.
Conditions: these terms and conditions as amended from time to time in accordance with clause 16.8.
Contract: the contract between the Supplier and the Customer for the supply of Goods and/or Services in accordance with these Conditions.
Customer: the person or firm who purchases the Goods and/or Services from the Supplier.
Deliverables: the deliverables set out in the Order produced by the Supplier for the Customer.
Force Majeure Event: has the meaning given to it in clause 15.
Goods: the goods (or any part of them) set out in the Order.
Goods Specification: any specification for the Goods, including any relevant plans or drawings, that is agreed in writing by the Customer and the Supplier.
Intellectual Property Rights: patents, utility models, rights to inventions, copyright and neighbouring and related rights, moral rights, trade marks and service marks, business names and domain names, rights in get-up and trade dress, goodwill and the right to sue for passing off or unfair competition, rights in designs, rights in computer software, database rights, rights to use, and protect the confidentiality of, confidential information (including know-how and trade secrets), and all other intellectual property rights, in each case whether registered or unregistered and including all applications and rights to apply for and be granted, renewals or extensions of, and rights to claim priority from, such rights and all similar or equivalent rights or forms of protection which subsist or will subsist now or in the future in any part of the world.
Order: the Customer's order for the supply of Goods and/or Services, as set out in the Customer's purchase order form, or the Customer's written acceptance of the Supplier's quotation, or verbally over the telephone or overleaf, as the case may be.
Regulations: the Hydrocarbon Oil (Registered Dealers in Controlled Oil) Regulations 2002(and any regulations amending or replacing the same)
Restricted Party: a person or company identified as such from time to time by any government or legal authority under applicable trade sanctions, export controls, anti-money laundering, non-proliferation, anti-terrorism and similar laws as a person with whom trade or financial dealings and transactions are prohibited or restricted or as a person to whom goods may not be supplied.
Services: the services, including the Deliverables (if any), supplied by the Supplier to the Customer as set out in the Service Specification and any advice provided to the Customer by the Supplier.
Service Specification: any document, method, statement or variant of which details the services to be performed, including any advice given.
Special Order Goods: Goods identified by the Supplier on the Order, the Goods Specification or written acceptance pursuant to clause 2.2 as special order goods.
Supplier: Hermon Hodge Limited (also trading as Ribble Fuel Oils, Leighton Oils and Preston Fuels) registered in England and Wales with company number 01247450.
Supplier Materials: has the meaning given in clause 8.1.8.
(a) A person includes a natural person, corporate or unincorporated body (whether or not having separate legal personality).
(b) A reference to a party includes its personal representatives, successors and permitted assigns.
(c) A reference to a statute or statutory provision is a reference to it as amended or re-enacted. A reference to a statute or statutory provision includes all subordinate legislation made under that statute or statutory provision.
(d) Any words following the terms including, include, in particular, for example or any similar expression shall be construed as illustrative and shall not limit the sense of the words, description, definition, phrase or term preceding those terms.
(e) A reference to writing or written includes fax and email.
2.2 The Order shall only be deemed to be accepted when the Supplier issues acceptance (whether in writing or by telephone) of the Order at which point and on which date the Contract shall come into existence (Commencement Date). Subject to clause 13, for the avoidance of doubt the Customer shall not be entitled to withdraw an Order following the Commencement Date (particularly if the Order relates to Special Order Goods).
2.3 The Supplier shall be entitled to reject any Order if it obtains a credit reference against the Customer which does not meet its minimum requirements. The Supplier shall also be entitled to reject any Order if Goods or Services are required to be delivered outside of its normal delivery areas (as notified by the Supplier from time to time).
2.4 Any samples, drawings, descriptive matter or advertising issued by the Supplier and any descriptions of the Goods or illustrations or descriptions of the Services contained in the Supplier's catalogues or brochures are issued or published for the sole purpose of giving an approximate idea of the Services and/or Goods described in them. They shall not form part of the Contract or have any contractual force.
2.6 Any quotation given by the Supplier shall not constitute an offer. The Supplier shall be entitled to reduce any time period noted in a quotation if any price rises are caused by matters that are outside the Supplier’s direct control (including but not limited to price rises by any suppliers of the Supplier).
4.1 When placing orders, the Customer must ensure that the information it provides is accurate and includes the following details: full name of the Customer, full postal address, a contact telephone number, an email address, any specific delivery instructions and full details of any potential hazards and the volume of Goods required.
4.2 If the Customer orders fuel based Goods, it must ensure that it does not order a volume in excess of what its fuel tanks can hold.
4.3 The Supplier will use reasonable endeavours to deliver the Goods within 7 days of the Commencement Date (or such period as notified by the Supplier).
4.4 The Supplier shall ensure that each delivery of the Goods is accompanied by a delivery note which shows the date of the Order, the type and quantity of the Goods, special storage instructions (if any) and, if the Order is being delivered by instalments, the outstanding balance of Goods remaining to be delivered.
4.5 The Customer must ensure that it inspects the Goods to determine whether they are defective within 72 hours of delivery. The Customer acknowledges that the Supplier is unable to inspect all Goods as some are contained in sealed containers and cannot be opened by the Supplier in advance due to risk of contamination. It is therefore important that the Customer inspects the Goods within 72 hours of delivery in accordance with this clause.
4.6 Any dates quoted for delivery of the Goods are approximate only, and the time of delivery is not of the essence. The Supplier shall not be liable for any delay in delivery of the Goods that is caused by a Force Majeure Event or the Customer's failure to provide the Supplier with adequate delivery instructions or any other instructions that are relevant to the supply of the Goods (including but not limited to those noted in clause 4.1). If the Force Majeure Event involves non-performance by the Supplier’s couriers, suppliers or subcontractors, the Supplier shall use reasonable endeavours to provide alternative Goods or delivery dates.
4.7 The Customer must ensure that somebody is available on delivery of the Goods, unless agreed otherwise by the Supplier, in which case the Customer must ensure that the Supplier or its couriers, suppliers or subcontractors can gain access to the property and (if the Goods are fuel based goods) that any tanks that require refilling are unlocked. The Supplier will then ensure that a completed meter ticket is either posted at your premises, left with the tank or somewhere else identifiable.
4.8 The Supplier shall carry out the following checks prior to delivery:
4.8.1 whether any tanks are accessible;
4.8.2 whether there are any visible leaks in the tanks;
4.8.3 whether there is any visible rust which may affect the tank’s ability to hold the product;
4.8.4 whether there is any structural damage to the tanks;
4.8.5 whether the tank is secure and safe to make delivery;
4.8.6 visual checks to ensure there is sufficient ullage for the quantity of Goods ordered to be offloaded into the tank;
If after making the above checks the Supplier determines that it is not possible or safe to deliver, the Supplier shall be entitled to cancel delivery of the Goods.
4.10 If the Supplier fails to deliver the Goods, its liability shall be limited to the costs and expenses incurred by the Customer in obtaining replacement goods of similar description and quality in the cheapest market available, less the price of the Goods. The Supplier shall have no liability for any failure to deliver the Goods to the extent that such failure is caused by a Force Majeure Event or the Customer's failure to provide the Supplier with adequate delivery instructions for the Goods, if the Supplier determines that it is not safe to deliver as per clause 4.8, or any relevant instruction related to the supply of the Goods.
4.11 If the Customer fails to take or accept delivery of the Goods within 72 hours of the Supplier notifying the Customer that the Goods are ready, then except where such failure or delay is caused by a Force Majeure Event or by the Supplier's failure to comply with its obligations under the Contract in respect of the Goods:
4.12 If ten Business Days after the Supplier notified the Customer that the Goods were ready for delivery the Customer has not taken or accepted delivery of them, the Supplier may resell or otherwise dispose of part or all of the Goods and, after deducting reasonable storage and selling costs, account to the Customer for any excess over the price of the Goods or charge the Customer for any shortfall below the price of the Goods.
4.13 The Supplier may deliver the Goods by instalments, which shall be invoiced and paid for separately. Each instalment shall constitute a separate contract. Any delay in delivery or defect in an instalment shall not entitle the Customer to cancel any other instalment.
4.14 In its absolute discretion, the Supplier may allow Goods to be returned (provided they are not Special Order Goods) within 14 days of delivery and the Customer may be issued with a refund, however such returns must be at the Customer’s cost and the Customer shall be required to reimburse the Supplier for any costs and expenses it incurs in connection with such returns.
4.15 The Supplier is a member of the Federation of Petroleum Suppliers (FPS) and will endeavour to comply with the FPS code of practice (Code). A copy of the Code is available on the Supplier’s website and on request.
5.2 Where the vehicle delivering the Goods is fitted with a metering device, the quantity of any fuel delivered is to be ascertained by reference to such meter. The Customer shall be entitled to check the accuracy of the Supplier’s calculations and to be represented at the measurement if they so wish, however in the absence of such representation, the Supplier (or its couriers, suppliers or sub-contractors) shall be entitled to commence delivery and in this case the weight and measurement ascertained by it shall be accepted by the Customer as correct.
5.4.2 the defect arises because the Customer failed to follow the Supplier's oral or written instructions as to the storage, installation, commissioning, use or maintenance of the Goods or (if there are none) good trade practice;
6.2.1 the Supplier receives payment in full (in cash or cleared funds) for the Goods and any other goods that the Supplier has supplied to the Customer in respect of which payment has become due, in which case title to the Goods shall pass at the time of payment of all such sums; and
6.4 Subject to clause 6.5, the Customer may resell or use the Goods in the ordinary course of its business (but not otherwise) before the Supplier receives payment for the Goods. However, if the Customer resells the Goods before that time:
6.5 If before title to the Goods passes to the Customer the Customer becomes subject to any of the events listed in clause 13.2.2 to clause 13.2.4, then, without limiting any other right or remedy the Supplier may have:
7.2 The Supplier shall use all reasonable endeavours to meet any performance dates for the Services specified in the Order, but any such dates shall be estimates only and time shall not be of the essence for the performance of the Services.
7.3 The Supplier reserves the right to amend the Service Specification if necessary to comply with any applicable law or regulatory requirement, or if the amendment will not materially affect the nature or quality of the Services, and the Supplier shall notify the Customer in any such event.
8.1.3 provide the Supplier, its employees, agents, consultants and subcontractors, with access to the Customer's premises, office accommodation and other facilities as reasonably required by the Supplier to provide the Services;
8.1.4 provide the Supplier with such information and materials as the Supplier may reasonably require in order to supply the Services, and ensure that such information is complete and accurate in all material respects;
8.1.6 obtain and maintain all necessary licences, permissions and consents which may be required for the Goods and the Services before the date on which the Goods are delivered and / or the Services are to start;
8.1.8 keep all materials, equipment, documents and other property of the Supplier (Supplier Materials) at the Customer's premises in safe custody at its own risk, maintain the Supplier Materials in good condition until returned to the Supplier, and not dispose of or use the Supplier Materials other than in accordance with the Supplier's written instructions or authorisation; and
8.1.10 ensure that the storage into which the delivery of any Goods is to be made is safe and will accommodate the full quantity ordered;
8.1.11 ensure that any driver making delivery of the Goods couples up with the correct feed on the Customer’s tanks;
8.1.12 provide any special delivery instructions or clearly and concisely notify the Supplier of any hazards at the time any Order is placed;
8.1.13 if, to effect delivery, any vehicle delivering the Goods is required to leave the public highway, the surface of any drive, access road or similar (including any manlids or ducts) must be capable of accepting heavy goods vehicles;
8.1.14 any oil storage tanks at the Customer’s premises must be sound and operational. In the case of multi-occupancy premises, the Customer’s tanks must be clearly marked;
8.1.15 any oil storage tanks at the Customer’s premises must have a working tank contents gauge visible to the delivery driver;
8.1.16 if more than one oil storage tank is located at the Customer’s premises, the grade of oil contained in each tank should be indelibly marked or labelled at the outlet;
8.1.17 reasonable and safe access must be provided to any oil storage tanks;
8.1.18 after effecting delivery, the Customer shall ensure that any oil tank equipment will be left in the same position that applied immediately prior to the delivery being made;
8.1.19 ensure that the Goods are not supplied to any Restricted Party;
8.1.20 not repackage, blend, adulterate or reformulate any of the Goods and shall only resell Goods in their original unopened packaging and / or containers.
8.2 If the Supplier's performance of any of its obligations under the Contract is prevented or delayed by any act or omission by the Customer or failure by the Customer to perform any relevant obligation (Customer Default):
8.2.1 without limiting or affecting any other right or remedy available to it, the Supplier shall have the right to suspend performance of the Services until the Customer remedies the Customer Default, and to rely on the Customer Default to relieve it from the performance of any of its obligations in each case to the extent the Customer Default prevents or delays the Supplier's performance of any of its obligations;
8.2.2 the Supplier shall not be liable for any costs or losses sustained or incurred by the Customer arising directly or indirectly from the Supplier's failure or delay to perform any of its obligations as set out in this clause 8.2; and
9.1.2 shall be inclusive of all costs and charges of packaging, insurance and transport of the Goods, unless specified otherwise by the Supplier. For the avoidance of doubt, the price for the Goods shall not be inclusive of transport costs where the Goods are delivered outside the UK. In such circumstances, the price of the Goods shall be exclusive of transport costs (which shall be invoiced to the Customer) and the Customer shall be liable for any customs requirements and duties arising in this regard.
9.2.3 the Supplier shall be entitled to charge an overtime rate of 150% of the daily fee rate on a pro-rata basis for each part day or for any time worked by individuals whom it engages on the Services outside the hours referred to in clause 9.2.2; and
9.2.4 the Supplier shall be entitled to charge the Customer for any expenses reasonably incurred by the individuals whom the Supplier engages in connection with the Services including travelling expenses, hotel costs, subsistence and any associated expenses, and for the cost of services provided by third parties and required by the Supplier for the performance of the Services, and for the cost of any materials.
18.104.22.168 any delay caused by any instructions of the Customer in respect of the Goods or failure of the Customer to give the Supplier adequate or accurate information or instructions in respect of the Goods.
9.4 In respect of Goods and the Services, the Supplier shall invoice the Customer either before, on or at any time after completion of delivery of the Goods or before, on or at any time after completion of the Services.
time for payment shall be of the essence of the Contract.
9.7 If any payments are required to be returned to the Supplier, the Supplier shall be entitled to require the Customer to reimburse them for any charges that it incurs in this regard.
9.8 All amounts payable by the Customer under the Contract are exclusive of amounts in respect of value added tax chargeable from time to time (VAT). Where any taxable supply for VAT purposes is made under the Contract by the Supplier to the Customer, the Customer shall, on receipt of a valid VAT invoice from the Supplier, pay to the Supplier such additional amounts in respect of VAT as are chargeable on the supply of the Services or Goods at the same time as payment is due for the supply of the Services or Goods.
9.9 If the Customer fails to make a payment due to the Supplier under the Contract by the due date, then, without limiting the Supplier's remedies under clause 13 (Termination), the Customer shall pay interest on the overdue sum from the due date until payment of the overdue sum, whether before or after judgment. Interest under this clause 9.9 will accrue each day at 4% a year above the Bank of England's base rate from time to time, but at 4% a year for any period when that base rate is below 0%.
10.1 All Intellectual Property Rights in or arising out of or in connection with the Services (other than Intellectual Property Rights in any materials provided by the Customer) shall be owned by the Supplier.
10.2 The Supplier grants to the Customer, or shall procure the direct grant to the Customer of, a fully paid-up, worldwide, non-exclusive, royalty free licence during the term of the Contract to copy the Deliverables (excluding materials provided by the Customer) for the purpose of receiving and using the Services and the Deliverables in its business.
10.3 The Customer shall not sub-licence, assign or otherwise transfer the rights granted by clause 10.2.
10.4 The Customer grants the Supplier a fully paid-up, non-exclusive, royalty-free non-transferable licence to copy and modify any materials provided by the Customer to the Supplier for the term of the Contract for the purpose of providing the Services to the Customer.
11.1 Each party undertakes that it shall not at any time during the Contract, and for a period of five years after termination of the Contract, disclose to any person any confidential information concerning the business, affairs, customers, clients or suppliers of the other party, except as permitted by clause 11.2.
11.2.1 to its employees, officers, representatives, subcontractors or advisers who need to know such information for the purposes of carrying out the party's obligations under the Contract. Each party shall ensure that its employees, officers, representatives, subcontractors or advisers to whom it discloses the other party's confidential information comply with this clause 11; and
12.2 Subject to clause 12.1, the Supplier shall not be liable to the Customer, whether in contract, tort (including negligence), for breach of statutory duty, or otherwise, arising under or in connection with the Contract for:
12.3 Subject to clause 12.1, the Supplier's total liability to the Customer, whether in contract, tort (including negligence), breach of statutory duty or otherwise, arising under or in connection with the Contract, shall be limited to 100% of the total charges paid under the Contract.
12.4 The terms implied by sections 13 to 15 of the Sale of Goods Act 1979 and the terms implied by sections 3 to 5 of the Supply of Goods and Services Act 1982 are, to the fullest extent permitted by law, excluded from the Contract.
13.2.1 the other party commits a material breach of its obligations under the Contract and (if such breach is remediable) fails to remedy that breach within 14 days after receipt of notice in writing to do so;
13.2.2 the other party takes any step or action in connection with its entering administration, provisional liquidation or any composition or arrangement with its creditors (other than in relation to a solvent restructuring), being wound up (whether voluntarily or by order of the court, unless for the purpose of a solvent restructuring), having a receiver appointed to any of its assets or ceasing to carry on business or, if the step or action is taken in another jurisdiction, in connection with any analogous procedure in the relevant jurisdiction;
13.2.4 the other party's financial position deteriorates to such an extent that in the terminating party's opinion the other party's capability to adequately fulfil its obligations under the Contract has been placed in jeopardy.
13.3 Without affecting any other right or remedy available to it, the Supplier may terminate the Contract with immediate effect by giving written notice to the Customer if the Customer fails to pay any amount due under the Contract on the due date for payment or if the Supplier obtains a credit reference against the Customer which does not meet its minimum requirements.
13.4 Without affecting any other right or remedy available to it, the Supplier may suspend the supply of Services or all further deliveries of Goods under the Contract or any other contract between the Customer and the Supplier if the Customer fails to pay any amount due under the Contract on the due date for payment, the Customer becomes subject to any of the events listed in clause 13.2.2 to clause 13.2.4, or the Supplier reasonably believes that the Customer is about to become subject to any of them.
14.1.1 the Customer shall immediately pay to the Supplier all of the Supplier's outstanding unpaid invoices and interest and, in respect of Services and Goods supplied but for which no invoice has been submitted, the Supplier shall submit an invoice, which shall be payable by the Customer immediately on receipt;
14.1.2 the Customer shall return all of the Supplier Materials and any Deliverables or Goods which have not been fully paid for. If the Customer fails to do so, then the Supplier may enter the Customer's premises and take possession of them. Until they have been returned, the Customer shall be solely responsible for their safe keeping and will not use them for any purpose not connected with this Contract.
14.2 Termination or expiry of the Contract shall not affect any rights, remedies, obligations and liabilities of the parties that have accrued up to the date of termination or expiry, including the right to claim damages in respect of any breach of the Contract which existed at or before the date of termination or expiry.
Neither party shall be in breach of the Contract nor liable for delay in performing or failure to perform, any of its obligations under the Contract if such delay or failure result from events, circumstances or causes beyond its reasonable control (including but not limited to any non-performance by the Supplier’s couriers, suppliers or subcontractors).
16.1.2 The Customer shall not assign, transfer, mortgage, charge, subcontract, declare a trust over or deal in any other manner with any of its rights and obligations under the Contract without the prior written consent of the Supplier.
16.2.1 Any notice or other communication given to a party under or in connection with the Contract shall be in writing and shall be delivered by hand or by pre-paid first-class post or other next working day delivery service at its registered office (if a company) or its principal place of business (in any other case); or sent by fax to its main fax number or sent by email to an address specified by the other party.
16.2.2 Any notice or other communication shall be deemed to have been received: if delivered by hand, on signature of a delivery receipt or at the time the notice is left at the proper address; if sent by pre-paid first-class post or other next working day delivery service, at 9.00 am on the second Business Day after posting or at the time recorded by the delivery service; or, if sent by fax or email, at 9.00 am on the next Business Day after transmission.
16.3 Severance. If any provision or part-provision of the Contract is or becomes invalid, illegal or unenforceable, it shall be deemed modified to the minimum extent necessary to make it valid, legal and enforceable. If such modification is not possible, the relevant provision or part-provision shall be deemed deleted. Any modification to or deletion of a provision or part-provision under this clause shall not affect the validity and enforceability of the rest of the Contract.
16.4 Waiver. A waiver of any right or remedy under the Contract or by law is only effective if given in writing and shall not be deemed a waiver of any subsequent breach or default. A failure or delay by a party to exercise any right or remedy provided under the Contract or by law shall not constitute a waiver of that or any other right or remedy, nor shall it prevent or restrict any further exercise of that or any other right or remedy. No single or partial exercise of any right or remedy provided under the Contract or by law shall prevent or restrict the further exercise of that or any other right or remedy.
16.5 No partnership or agency. Nothing in the Contract is intended to, or shall be deemed to, establish any partnership or joint venture between the parties, constitute either party the agent of the other, or authorise either party to make or enter into any commitments for or on behalf of the other party.
16.6.1 The Contract constitutes the entire agreement between the parties and supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations and understandings between them, whether written or oral, relating to its subject matter.
16.6.2 Each party acknowledges that in entering into the Contract it does not rely on, and shall have no remedies in respect of any statement, representation, assurance or warranty (whether made innocently or negligently) that is not set out in the Contract. Each party agrees that it shall have no claim for innocent or negligent misrepresentation or negligent misrepresentation based on any statement in the Contract.
16.9 Governing law. The Contract and any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with it or its subject matter or formation shall be governed by and construed in accordance with the law of England and Wales.
16.10 Jurisdiction. Each party irrevocably agrees that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with the Contract or its subject matter or formation.